Internal Project - Human Resources Assistant

Berkeley Lab - California - Internal Project Description Reporting to the HR Division Partner or HR Manager and with direction from other HR Field colleagues, you will work as part of an HR Field Team to independently provide a wide range of specialized human resources (HR) support functions to selected divisions. This position provides a high level of customer service to the client base including responding to a wide variety of ad hoc requests, providing support in the areas of HR systems, HR processing, administrative support, and HR record keeping. You will independently plan, organize and prioritize workload and interact with all levels of internal and external contacts to gather information, troubleshoot, and resolve issues. This critical role will use discretion and sound judgment in disseminating confidential employee information. Customer Support Under limited direction, provide high-level customer service for administrative HR functions. Using discretion, sound judgment and strong problem-solving skills, serve as an information and referral resource to answer questions or resolve issues directly, or refer to the appropriate resources and contacts. Ensure issues are thoroughly researched and resolved. Serve as a key HR team liaison with other departments, such as Division offices, Human Resources Service Center (HRSC), International Researchers and Scholars Office (IRSO), and Payroll. HR Administrative Support Using strong technical and analytical skills, provide a diverse range of HR administrative support functions. The HR Assistant applies excellent organizational and workload management skills to handle multiple requests under tight timelines, and independently complete tasks of varying complexity in a timely and accurate manner. Process personnel actions including status changes, reclassifications, terminations, org transfers, etc. and generate related standard correspondence with customers as appropriate Maintain HRIS records, including data entry and data integrity Generate and distribute all recurring and ad hoc reports Track temporary employee populations, including Term, Limited and Postdoctoral Fellow appointments Track probationary employees and S&E’s with mid-term review requirements Initiate Rehired Retiree appointments and process renewals Maintain HR files and records, including personnel files, and archive as needed Assist with the annual performance management process, including data entry into HRIS, spreadsheet management, and data tracking Assist with the annual salary management process, including data entry and pay notice distribution Coordinate annual student employee step validation process Process Spot awards and provide support for the Employee Recognition programs Generate employment verifications letters upon request Serve as HR team office coordinator: distribute mail and filing; maintain and order forms and supplies; maintain overall organizational appearance of the office; perform deliveries and HR-related errands to various locations at LBNL and on the UCB campus Serve on laboratory-wide HR work groups and committees as assigned General administrative support to the Sr/HR Division Partners and HR Manager May serve as a back-up to the HRSC or other HR teams Project Hours/Duration/Location February 8, 2021 through September 30, 2021 (negotiable), 40 hours per week during regular business hours. Work to be performed remotely with no onsite presence expected Skills Needed High School diploma or equivalent. Typically requires a minimum of 2-4 years related experience. Comprehensive prior administrative work experience. Ability to work with minimal supervision to resolve complex assignments. Demonstrated ability to organize and manage multiple priorities under tight timelines. Strong analytical and problem-solving skills Strong computer skills with experience using Peoplesoft (or other HRIS software), MS Word, Excel, Taleo (or other recruiting tracking software), electronic mail, and calendar systems. Experience with the processing of HR transactions. General knowledge of typical HR policies and procedures, benefits, recruitment, and systems Ability to use good judgment and exercise discretion in carrying out duties related to confidential matters. Working knowledge of federal and state employment regulations. Excellent customer service skills with the ability to interact with all levels of personnel. Ability to establish administrative and HR-related information tracking systems. Ability to effectively utilize resources to conduct research. Demonstrated ability to work effectively, both independently and as part of a team. Ability to work overtime as needed. Additional Desired Qualifications Knowledge and understanding of Laboratory, DOE, and UC policies and procedures pertaining to human resources. Valid California Driver License. Experience providing HR administrative support in a research environment. Advanced level experience with Peoplesoft (or other HRIS software), MS Word, Excel, Taleo (or other recruiting tracking software), electronic mail and calendar systems POSITION SUMMARY: SPECIFIC RESPONSIBILITIES: NOTE: KEY SUCCESS FACTORS: Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the under 41 CFR 60-1.4. Click to view the poster and supplement. Equal Employment Opportunity is the Law. PLEASE NOTE THIS PROJECT IS OPEN TO CURRENT BERKELEY LAB EMPLOYEES ONLY. DO NOT APPLY TO THIS JOB IF YOU ARE NOT A CURRENT BERKELEY LAB EMPLOYEE. #InternalProjects... - Permanent - Full-time

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