Office Coordinator Rehab Sciences/DPT

University of Hartford - West Hartford, CT - Position Title Office Coordinator - Rehab Sciences/DPT Employee Class Code N1 AA Code 05C FLSA Classification NE Reports to Department Head Salary Grade I1 Salary Range I1 Work Week 40 hours (minimum) Weeks Per Year 52 Position Summary Assumes responsibility for providing administrative support and coordinating activities to assist in the efficient and effective functioning of departmental programs and office operations. Performs all duties in full support of the University's mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University's students. Job Duties This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs. Description of Key Responsibility Establishes, cultivates and maintains effective working relationships with internal and external constituents including, but not limited to, students, parents, faculty, staff and the general public. Provides quality customer service to all visitors to the department. Triages incoming calls, communications and correspondence in an effort to ensure requests, questions and/or concerns are addressed in a timely manner. Takes initiative to answer questions and/or resolve issues of a general or routine nature. Forwards questions or issues to the proper parties for resolution as necessary and/or appropriate. * Essential Duty? Yes Percentage Of Time 30% Description of Key Responsibility Coordinates logistics associated with department meetings, events and/or activities including, but not limited to, scheduling venues, inviting attendess and/or preparing agendas or materials. Ensures post-event follow up actions are taken as necessary and/or appropriate. Provides administrative support for key events. Essential Duty? Yes Percentage Of Time 25% Description of Key Responsibility Utilizes Banner, the University's database of record, to track budget expenses, perform personnel transactions, process requisitions and payments as well as research information. Maintains financial and budgetary records for the department in compliance with established institutional data integrity standards as well as other related University policies and procedures. Reviews and verifies all appropriate backup documentation is complete in an effort to facilitate timely workflow. Prepares a variety of budget analyses and reports for review. * Essential Duty? Yes Percentage Of Time 25% Description of Key Responsibility Establishes, maintains and continually strives to improve departmental procedures, files and computer systems to support effective operations and/or realize efficiencies. Opens, sorts and distributes departmental mail. Maintains departmental office supplies, equipment and/or inventories, reordering as necessary and/or appropriate within established budgetary constraints. Essential Duty? Yes Percentage Of Time 10% Description of Key Responsibility Performs other related duties as assigned. Essential Duty? Yes Percentage Of Time 5% Posting Number PS519P Working Conditions Normal office situation. Education High School Diploma or GED required. Physical Effort Typically sitting at a desk or table. Light lifting or carrying 25 lbs. or less Impact of Actions Decisions and impact are limited to decisions and planning within a small work group or project team. Complexity Varied. Work is complex and varied and requires the selection and application of technical and detailed guidelines. Problems are not easy to identify, but are similar to those seen before. Moderate analytical ability is needed to gather and interpret data where results/answers can be found after analysis of several facts. Solutions can often be found by using methods chosen before in other situations. Decision Making Varied. Supervisor is available on an as-needed basis to establish general objectives and to identify potential resources for assistance. Independent judgement is required to select and apply the most appropriate of available guidelines and procedures to achieve desired results. Internal Communication Requires regular contact within the department and with other departments, supplying or gathering factual information. External Communication Requires regular contacts with outside agencies and the general public, supplying or gathering factual information. Customer Relations Contact with customers is over the telephone, in writing or in person for ongoing service, handling of routine transactions and providing detailed information about a selected service, product or capability. Managerial Skills Has responsibility or authority which is limited to the direction of temporary or student workers. Knowledge & Skills Advanced Skills. Able to read and reference materials and obtain information. Prepares letters and/or reports following policies and procedures. Able to operate various standard office machines. Special Skills The ability to work effectively with diverse groups. Desired Start Date Position End Date (if temporary) Close Date Open Until Filled Yes Special Instructions Summary Quick Link for Internal Postings... - Permanent - Full-time

source http://jobviewtrack.com/en-in/job-191d41624b02060d4254630c07130a0e0b4100071b71784e554c4f442c014806440a06001a0817223b0e0f1a494e3f6e420b1d0a4e1a411707136c350048150a684b1d180e/72aec46ceca528810bb939118746e326.html?affid=f584d43114bf1954a48e3ec6be21b6ec